Executive Assistant

JOB SUMMARY

Ensure smooth admin workflow within the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage and maintain Managing Director’s contacts, emails and agenda
  • Prepare and edit correspondence, communications, presentations and other documents
  • Conduct real estate market research, collect and analyze data; prepare reports and articles.
  • Communicate and collaborate with colleagues, clients and other third-parties on a daily basis
  • Assist in the preparation of the company quarterly magazine: arrange content from third-parties, contact clients for advertising options, prepare real estate market overview, liaise with in-house Graphic Designer
  • Prioritize fluid task list, set reminders for follow ups
  • Actively assist management in the recruitment process: write job ads, publish them, screen CVs, arrange interviews, arrange offer letter, welcome new joiners and arrange required documents and items
  • Liaise with PRO regarding visa and labor contract first issuance, renewal, and cancellation
  • Manage HR files and requests: leaves, salary certificates, NOCs, and other correspondence
  • Prepare memorandum and policies upon management’s request
  • Maintain an organized filling system at all times

Duties are not limited to the above mentioned responsibilities; additional duties may be required by management.

JOB QUALIFICATION REQUIREMENTS

Education and/or experience:

  • Bachelor in Business Administration or in a related field
  • A minimum of 3 year experience in a similar role

Skills:

  • Excellent communication skills in English verbal and written
  • Multitasking and problem solving skills
  • Ability to calculate and analyze figures
  • Strong attention to details, organizational and interpersonal skills
  • Ability to handle confidential information with discretion
  • Good knowledge of MS Office and Google Apps

COMPENSATION & BENEFITS

  • Basic salary
  • Medical Insurance
  • Training, infrastructure and support

To apply for this position please send your CV to hr@rootsland.com.